Availability Calendar

[TOC]

Overview

The Availability Calendar is the central tool for controlling which dates are bookable for a property or room. Administrators can mark individual dates as available, unavailable, or booked directly from the back-end calendar view.

Accessing the Calendar

From the room list, click the Availability Calendar (calendar icon) button next to the room you want to manage.

There are two calendar views:

View Description
Manage Calendar Edit individual dates — mark them as Available or Unavailable.
Availability View Read-only 6-month overview showing the availability status of all dates.

Calendar Colour Legend

Both views use colours to indicate the status of each date:

Colour Status Description
🟩 Green (dark) Fully Available The date is available with full capacity.
🔵 Blue (light) Available The date is available with partial capacity.
🟨 Orange/Yellow Unavailable The date has been marked as unavailable by the admin.
🔴 Red Booked The date is occupied by a confirmed booking.

Managing Availability (Manage Calendar View)

The Manage Calendar view shows a single-month calendar. Use the navigation to move between months:

  • Click the < and > arrows (or use the month/year selectors) to navigate.
  • Click on individual dates to toggle their availability status.
  • Select multiple dates and use the toolbar buttons:
    • Available — Mark selected dates as available.
    • Unavailable — Mark selected dates as unavailable.

Navigation Controls

Control Description
Month selector Drop-down list to jump directly to a specific month.
Year selector Drop-down list to jump directly to a specific year.
< Prev Go to the previous month.
Next > Go to the next month.
Go Rooms Return to the room list for this property.
Go Properties Return to the property list.
Dashboard Return to the OS Calendar Dashboard.

Availability View

The Availability view shows 6 consecutive months starting from the current month, displayed side by side (2 per row). This gives a quick overview of the property's upcoming availability without the ability to edit.

Use this view to:

  • Show the full availability picture at a glance.
  • Spot gaps or blocks of unavailability.
  • Share a screenshot with property owners or managers.

How Availability Affects Bookings

When a visitor selects check-in and check-out dates on the front-end booking form:

  1. The system checks each date in the selected range against the availability calendar.
  2. If any date in the range is marked Unavailable or Booked, the booking is rejected and the visitor is asked to choose different dates.
  3. Only ranges where all dates are available can be submitted as a booking request.

Tip: Dates that have a confirmed booking order are automatically marked as Booked by the system. You do not need to manually update the calendar when an order is confirmed — OS Calendar handles this automatically.